FINAL MINUTES
SIGMA PHI DELTA FRATERNITY
SUPREME COUNCIL MEETING
February 12, 2002, 6:00 PM PST
CALL TO ORDER: The on line meeting of Sigma Phi Delta Fraternity Supreme Council was
called to order on February 12, 2002, at 6:00 PM PST
ROLL CALL:
Supreme Council Members:
1. Grand President Derek Troy
2. Grand Vice President Keith Hileman
3. Executive Director Bob Featheringham
4. Communications Director Alix Minden
5. Eastern Province Councillor Mike Votaw
6. Western Province Councillor Darren Farnworth
7. Central Province Councillor Mike Stelzner
Non Supreme Council
Members attending:
1. Treasurer and Information Systems Manager Ed Hurst
2. Vancouver Alumni Secretary Edmund Gin
3. President, Twin Cities Alumni Niels
Gott
4. Eta Chapter Corresponding Secretary
Justin Kruger
5. Eta Chapter National Representative,
Pledgemaster, and Rush Chair Andrew William Phillips
6. Delta Chapter Chief Engineer Ian
Santarinala
A quorum was present to
allow the conduct of business:
APPROVAL OF MINUTES:
Minutes of the January 15,
2002, Supreme Council Meeting were approved in accordance with the Fraternity’s
review and approval policy. They were
posted to the Fraternity’s web site on February 1, 2002. The review resulted in one material change
to the minutes; the intern stipend is $3000 ($2900 to the intern and $100 to
his chapter), not $1800 as originally recorded.
OFFICER REPORTS:
Grand President: Reported
the following:
·
Trustee’s meeting is
set for 03/02 in Los Angeles/Orange County vicinity.
Grand Vice President: Reported the following:
1. 2001 Efficiency Contest Results Due March 1st (Form 5A, B, C, D, E) Available On-Line.
Executive Director: Reported the following:
1. Sent February Birthday cards (298).
2. Faxed the California Franchise Tax Board their Form
3557, "Application for Certificate of Revivor," requesting the
reinstatement of our Article of Incorporation.
3. Contacted Brother Matt Gavronskey (Eta Alumnus) who
agreed to help get our expired trademarks reinstated.
4. Sought to reduce the “Lost Brothers” list. Of 220
mail pieces returned marked “Addressee Unknown,” found 70 and determined 12
were deceased. 85 are still pending,
leaving 52 that I could not find a trace of.
I am putting together an article for the next Castle and hope it will provide additional leads to these lost
brothers. Will also contact Alumni Offices at the various Colleges and
Universities where we have (had) chapters to determine additional leads.
5. Developed Draft Contact List. No consensus reached on its usefulness. Any
input from SC? There was concern expresses that information on the web was
available to outsiders, and some members cannot take fraternity business calls
at work. Also, some interest was raised
in providing cell phone numbers on line.
It was finally agreed to put the project on hold until the new Information
Systems Manager was fully on board.
Treasurer: Reported the following:
1. January 2002 Financial Statements were posted to
the Web site on 31 January.
2. Alpha delinquent dues situation resolved. All
chapters are current with dues.
Communications Director: Reported the following:
1. Castle files were transferred from Brother Wagner to CD
Minden; he is currently reviewing them.
2. RITUAL files were transferred from Brother Wagner
to GP Troy.
3. Spring 2002 Castle
publication date and article cut off date is 22 February; CD is awaiting
articles from officers.
4. Spring 2000 Castle
will be posted to web in addition to mailing.
Western Province Councillor: Reported
the following:
1. Province Conventions: LA retreat was
excellent. 100% Actives and Pledges
attended. A report for both (LA and Vancouver) retreats should be out next
week.
2. Active Chapter Issues: Nothing new.
3. Alumni Chapter Issues: LA Alumni issue
is being resolved. New officer
elections are imminent.
Central Province Councillor:
1. CP Retreat: Billing issues at hotel being resolved
2. Active Chapter Issues:
1. Eta has 15 pledges (9 MU; 6 MSOE)
2. Delta has five bids going out.
3. Will know status at Epsilon this
weekend (2/15-17);
4. Phi the next (2/22-24).
5. Working to get a road trip to get Eta
to visit Delta.
6. On Monday (2/11), Phi sent CPC an email
officially asking for help. They are having member as well as numbers issues. CPC will be visiting them
the weekend of Feb 22, discussing this, but they have asked National for help
as well.
CPC has begun tapping
resources within the Central Province for advice on helping Phi; will also be
visiting Epsilon this weekend (2/15-17)
and will ask them, Epsilon, to lend a hand with Phi since the two are so close.
CPC is working very closely with Phi on this to resolve
this situation.
7. GP Troy will try to visit Phi
in March
3. Alumni Chapter Issues: Eta is working with alumni to mend its fences and re-create its
"passive board" or alumni association. Things are looking promising
in this. The housing situation is under control and a lease, at least for this
year, has been signed.
Eastern Province Councillor:
·
Province Convention
Planning Report. Working on the retreat for late May,
early June. I've been talking to Omega,
Kappa, and the EP Secretary to get a place to camp. Should have it done in two weeks.
·
Active Chapter
Issues:
1. Kappa initiated six new
members as of Friday and has four new pledges.
2. Five new pledges at Omega. No urgent
need to visit; they’re doing well
3. No recent contact from Phi; GVP Hileman
and ED F’ham will visit to ascertain status.
·
Alumni Chapter
Issues: None
COMMITTEE REPORTS:
Expansion: (Hileman).
·
MSOE just
granted our members status in their Greek council.
·
University of
Texas-Arlington Query: Visiting there Friday, Feb.
15, with Dean of Eng., Dir. Of Greek Affairs, and Dean of Student
Organizations, combined with information session and dinner with prospects. Blue and White Bash: have received two responses from local
DFW alumni in regards to assistance at event.
·
VCU Colony: Dead in
the water there. Will visit only if
interest is expressed by remaining colonists (See Brother Wagner’s Report
attached)
·
BUET: Received their Form 1's via scanned info last Thursday
(02/07/02). They are in process of getting the rest of their forms filled in
and ready to turn in. SC needs to look
at if, and when, we can get to Bangladesh to initiate them. We might be able to solicit some corporate
sponsorship for this as well—currently have 1-2 possible contacts. Those
attending would be, Derek Troy, Keith Hileman, and Golam Bokhtier (founder)
·
No recent contact
from Canadian Expansion Director Rich Taylor.
Chapter Health: (Troy)
Forms are being used and will be finalized soon and posted to web.
Publications: (Troy)
1. Pledge Manual was posted to web. Intend to distribute paper copies in
three-ring binders.
2. Manual of Procedures (MOP) Update. New ISM must
translate from .pdf to HTML and link to Constitution and Statutory Code.
3. Vision is to have all internal forms on web; only
forms with external distribution will be paper.
4. Question raised regarding National Rush
Flyers. National only produces Rush
Brochure; Flyers are local responsibility.
Leadership: (Troy)
Need meeting within two weeks to decide infrastructure support to BUET: Troy,
Hileman, F’ham, Bokhtier, Hurst. (Gin will observe.)
Fund Raising. (F’ham) Results as of 02/09/02: 123 contributors
and one outstanding pledge total $15,690 for an average of $126.53. Distributions: General Fund $9855;
Foundation $4535; various Alumni Chapters $1300. Full report being prepared for spring Castle.
Engineers United. (Troy)
Coordination meeting with AOE is scheduled for 26 February. GP Troy, GVP
Hileman, and ED F’ham to attend. GP
Troy and ED F’ham will establish agenda on 2/15/02, CD Minden interested in status of AOE colony at UC Berkeley.
Merchandise. (F’ham) Awaiting receipt of material from Past GP Lindner. E-mail from Linder stated information is
enroute.
Convention. (F’ham) 35th Convention dates. Working dates of July
17-19 or 24-26 2003 are suitable at UIUC. (See below) Need motion under new business. Brother Santarinala voluteered to be point of contact at
University of Illinois. Decision on
date put off until F’ham and Santarinala
discuss issues. Brother Marty Neumann, Delta alumni
advisor, isn't too happy with using campus dormitories; he believes SPD can get
equivalent deal on the economy. Hileman
stated he took three bids in Angola before awarding business to Tri-State,
ISM Search: (Hurst) Golam Bokhtier (Omega) selected. Will be appointed under old business.
OLD BUSINESS: The following Old Business was
be addressed:
Budget Rental Car Accident Status. GVP Hileman provided e-mail report from his lawyer
(see below).
2001-2002 Internships and Scholarships . EPC Votaw updated Application Form 101;
invitations to submit applications going out by e-mail on 25 February. One appointment anticipated for eight months
(April 1-November 30) to support Expansion, ISM and Forms project. Stipend set
at $2900 to intern and $100 to Chapter.
Application deadline is March 15. SC will vote on Intern at March
meeting.
Nomination for Sigma Phi Delta Foundation Board
Vice-Chairman. Upon recommendation of
Brother Bob Beals, Brother Chuck Shrontz, Lambda Alumnus, was appointed to this
position.
BUET Alumni Advisor. Brother Don Nash (Theta Alumnus) declined nomination. No appointment at this time.
ISM Appointment Brother Golam Bokhtier, Omega Active, is appointed to the
office of Information Systems Manager.
Action Item Recapitulation from 01/15/01 SC Meeting (√=completed
item. Italic=carryover from last
month)
Farnworth:
1. √Report on Alpha Alumni situation and make
recommendations, if any.
Featheringham:
1.
Provide 35th GC planning data to Hurst
for Web Posting.
2.
√Schedule Coordination Meeting with AOE for
February.
Hileman:
1.
Reschedule IPFW meeting for Lambda reactivation.
2. Keep SC
informed of Budget Rental Car accident claim status.
3. Contact Brother Taylor re: Canadian expansion
Hurst:
1.
Seek availability of .net for sigmaphidelta domain.
2. Contact Brother Carlo Mejia (Alpha Alum and owner of sigmaphidelta.com) to make sure nothing "bad" happens to it.
3. Task incoming ISM (or intern) to convert MOP to
HTML and link it to Constitution and Statutory Code.
Minden:
Stelzner:
Troy:
1. Complete Manual of Procedure Updates and post to web.
2. √Contact
Brother Warner to expedite transfer of Castle and RITUAL files to Brother
Minden.
3. √Appoint
Brother Don Nash (or other) as BUET Alumni Advisor (No appointment)
4. √Appoint
Brother Burt Wagner (or other) as VCU Colony Alumni Advisor
5. √Provide
F’ham potential dates for AOE meeting in February
6. √Appoint Foundation Board member.
Votaw:
1. Ensure
Province Business is included in EP Retreat Agenda.
2. Make contact with Psi to ascertain any issues
there.
3. Visit Omega in February
4. √Get Intern Application Form from the web and update
it.
NEW BUSINESS:
Select Date for 35th General Convention.
Action to establish date was put off until March SC meeting to
allow F’ham and Santarinala to resolve campus vs. off-campus housing question.
Chapter Visits by Officers:
1. Alpha: F’ham Unofficial 4 March 2002
2. Delta: CPC
Stelzner (unofficial) 3/2; Official Fall 2002
3. Epsilon: CPC Stelzner 2/15;Troy March
4. Eta: CPC Stelzner (unofficial) 3/1; Official Fall
2002
5. Theta: 70th Anniversary Formal Dinner
March 9, 2002, Farnworth
6. Kappa:
7. Phi:CPC Stelzner 2/22; Troy March
8. Psi: GVP Hileman and ED F’ham in March
9. Omega: Postponed until after Province Retreat
Other New Business, if any from the floor.
Object Revision. Eta
Brother Phillips moved to amend Constitution Article 1 Section 2, Object of the
Fraternity to change language from “virtuous manhood” to “manhood under
God.” By e-mail on 2/13, GP Troy stated
that this motion was incorrectly presented.
Eta must submit the amendment to the Executive Director in writing; the
ED, in turn, will place it on the SC meeting agenda.
AOL Instant Messenger Identifications. EPC
Votaw moved that all SC members create on line identifying position within the
fraternity. WPC Farnworth
seconded. After heated discussion of
pros and cons, the motion passed.
Birthday Wishes.
The SC extended birthday
greetings to Vancouver Alumni on there 54th Anniversary 2/12.
NEXT MEETING:
The next SC meeting will be on March 19, 2002
at 6:00 PM PST.
ADJOURNMENT:
There being no further
business, the meeting adjourned at 7:35 PM PST.
ACTION RECAPITULATION:
Actions resulting from the meeting:
All SC Members: Create
AOL IM identifiers consistent with your office. Use format “SPDGP_Troy” as
example.
Farnworth:
1. Post WP Retreats report to web.
2. Complete Form 5C Efficiency Report for each active
chapter by 1 March
Featheringham:
1. √Contact
Brother Santarinala to resolve 35th General Convention planning
issues.
2.
Complete Form 5B
Efficiency Report for each active chapter by 1 March
Hurst:
√Work with Brother Bokhtier to get ISM
responsibility transferred.
Minden:
1. Complete Form 5D Efficiency Report for each active
chapter by 1 March
Stelzner:
1. Complete Form 5C Efficiency Report for each active
chapter by 1 March
Troy:
1. √Complete
edits to Chapter Health Forms and post to web.
2. Re-send MOP to ISM.
3. Print copies of Pledge Manual for Hileman.
4. √Send
e-mail invitation for leadership/international meeting o/a 26 February.
(Meeting rescheduled for 5 March).
5. √Set
agenda for 2/26 AOE Meeting
6. Complete Form 5A Efficiency Report for each active chapter by 1 March
Votaw:
1. Complete Form 5C Efficiency Report for each active
chapter by 1 March
Preliminary Report on VCU
Colony from Brother Wagner
Burt Wagner <bwagner3@bigfoot.com>
wrote:
> From: "Burt Wagner" <bwagner3@bigfoot.com>
> To: <grandpres@sigphi.org>
> Subject: Preliminary Report on VCU
> Date: Wed, 6 Feb 2002 10:13:23 -0600
>
> Derek-
>
> I got a hold of Patrick from the VCU
colony. Things
> are not looking
> good there right now.
>
> Patrick is no longer at VCU, but rather is
attending
> a community college
> in the Richmond area. Justin, one of the other core
> individuals, is
> also no longer at VCU, he dropped out to
pursue
> other interests. The
> one and only remaining member of the
colony is Earl,
> and I don't have a
> contact number for him. I don't know if Keith does
> or not either. I
> asked Patrick to convey a message to Earl
with my
> phone number, asking
> him to call me.
>
> Patrick was aware that Keith was planning
another
> visit to VCU. I
> haven't heard anything about this, and
Keith has not
> contacted me to
> assist.
If this is going to happen, I'd like to go
> and need to know the
> date as soon as Keith determines it.
>
> As far as Patrick knew, the women of Zeta
Phi Sigma
> are still active.
> I've left messages with two of their
officers, and
> am awaiting contact
> from them.
>
> Just wanted to keep you apprised. I'm not sure what
> Earl's intentions
> are.
I would say though that if he isn't very, very
> motivated, we
> probably should not pursue further the
current
> colony at VCU but rather
> attempt again at a later time.
>
> FLOUNDER
>
Key Elements of UIUC
Proposal to Provide Facilities for 35th General Convention
3. 2003 prices not available until November 2002.
Prices are projections:
4. Dormitory accommodations are $22.50/night double
occupancy
5. Single Occupancy is $34.65/night/person
6. Hotel style rooms available for officers, if
required
7. $5.00/day parking
8. Facilities
Close to engineering center or Delta House
9. Can cater banquet
10.
$1,000,000 liability
insurance required and indemnification against all claims of loss.
11.
Cafeteria dining
available in building. (100 minimum required to cater meals)
Budget Rent a Car Accident Status Report
MINNEAPOLIS.PHOENIX.DETROIT .SAN JOSE.LOS
ANGELES.RICI
ANDREW S. PRIDE DIRECT DIAL: (313) 871-4420 E-MAIL: aDride(@,bowman-brooke.com
January 30, 2002 VIA FACSIMILE
Ellin Urton
AMO Recoveries, Inc.
4425 West 9IiveAve., Suite 202 Glendale, AZ 85302
Re: Creditor: Budget Rental Car Account No.55282066
Ms. Urton:
Mr. Hileman, while continue to deny that he owes the amount claimed by Budget, is prepared to buy his peace and offer Budget Rent-A-Car $10, 842.25 to resolve this matter.
As I mentioned during our telephone conversation, this offer is contingent upon the following four terms:
1. This amount is satisfied by monthly payments made over time in the amount of $250 until paid in full;
2. All of these payments are made directly to Budget Rent-A-Car;
3. This matter continue to not negatively effect his credit rating; and
4. Mr. Hileman is permitted to take title to the vehicle.
It is our understanding that you will present these terms to your client and also confirm the availability of the vehicle for transfer to Mr. Hileman. If the vehicle is - not available because it has been sold, please fax to me any documentation regarding the amount of the salvage recovery received by Budget as this may obviously effect the total alleged damages.
Very truly yours, .I BOWMAN AND
BROOKE LLP
~).{J;Jk!.
Andrew S. Pride ASP/jib
cc: Mr. Keith Hileman ::ODMA\PCDOCS\DET\901 07\ 1
Derek Troy e-mail
Text re: Constitutional Amendment
I have reviewed the part of the constitution
dealing
with changes.
All resolutions must be submitted in
writing to the Secretary of the Convention
(i.e. Bob
Featheringham ED). The other option is to have a SC
member submit a motion to the SC to recommend
the
change to the General Convention for a
vote.
Therefore, the motion made at last nights
meeting does
not meet these requirements and the amendment
should
be submitted in writing and mailed to Bob
Featheringham.
Once it has been submitted to Bob and
seconded by a member of the general convention
(Any SC
officer, or Active or Alumni delegate) It will be
mailed to the General convention for a
vote. I do not
see any point where the SC must vote on it
separately.
Your Personal Information