Present (online): Grand President Paul Lindner, Grand Vice President Keith Hileman, Executive Secretary Edward Hurst, Communication Director Burt Wagner, Alpha Alumni Derek Troy, Eta Chapter Active Dan Huber

1. CALL TO ORDER: Grand President Lindner called the Supreme Council to order at 9:54 PM EDT on Thursday September 23, 1999 on the Internet, in the #SigmaPhiDelta chat-room of the CastleNet Internet Relay Chat network. Four members of the Supreme Council were present, and thus a virtual quorum was present.
2. FINANCIAL: Ed Hurst sent out the financial report to all Supreme Council members before the meeting began. All of the funds look ok except for the General Fund. Dues for the fall semester have not been submitted yet. We should be receiving another disbursement from the Board for the scholarship fund.
3. INTERNSHIP: Most of the members think that the internship should be arranged similar to last year. We should be getting $6000 from the Trustees for each intern. Projects talked about for the intern included, The completion of converting the paper only documents into electronic form, update the mailing list for the first intern. The second intern would be used to create the international expansion plan and organization. There was also discussion about working on the rituals and putting them into electronic format with tight controls. There was not an agreement on putting the rituals into electronic format.

The issue of candidates for the two internship positions. There have been no applications turned in yet. We talked about ways that the positions can be advertised to get people to apply. Action Item It was decided that Paul Lindner would send out the applications to all the chapters and then allow them one week to respond. The supreme council will then have one week to vote on the applications.

4. DIVISION OF EXECUTIVE SECRETARY POSITION: Ed Hurst and Derek Troy spoke prior to the Supreme Council meeting about how the duties could be divided best. The division is pretty clear cut. Ed Hurst will take all of the financial related duties. And Derek Troy will assume the administrative duties, minutes, and forms. The third position will be Merchandising Chair who will be responsible for Merchandise. Action Item Derek Troy and Ed Hurst were assigned to a committee to draft the changes necessary to the Constitution and the Statutory Code. Goal is to get the changes proposed by the end of the year.

Motion was made by Burt Wagner to appoint Ed Hurst as interim Treasurer and Derek Troy as Executive Secretary, Seconded by Keith Hileman. MOTION PASSED.

Ed Hurst was appointed to the position of Interim Merchandising Chair. (Ed now has three positions instead of two)

5. JOINT PROVINCE CONFERENCE AT ETA CHAPTER: Ed suggested using the budget from the 1998 financial for a guide for the next convention. Paul Lindner expects the total budget to be around $10K. We discussed arrangements for the meetings and tours. We still have to set the date. Action Item Dan will get back to the Supreme Council with a date.
6. CHAPTER VISITS: Ben will visit Theta in the fall and Alpha in the Spring. Chris will visit Phi in October. Keith is trying to visit Chi on the weekend of October 16. We need to get Psi chapter going on Rush, Chi has been working hard on rush this year. Some discussion about many members stopping by Psi Chapter this fall to review with them fraternity procedures. Paul urged everybody to make sure the chapter has an agenda in advance so the chapter knows what is going on in advance. Paul Lindner will probably visit Phi, Epsilon, or Kappa.
7. OTHER BUSINESS: We discussed the engineering organization in the Philippine’s and decided that working out details with them would be the intern job. Paul and Keith will contact the organization again. Burt requested that all Supreme Council members who haven’t already, send in their articles for the Castle. Burt will be talking to the printer Monday to discuss how long the Castle will take to print.

Meeting ended at 11:36 PM EDT September 23, 1999.

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